Job Description

Role Summary:

Administrative Assistant will provide a wide variety of administrative support to one or more departments and/or senior level leaders, including but not limited to Senior Vice President, Vice President, and Directors. Serves as the administrative liaison for all internal and external inquiries related to the assigned department. This role requires heavy excel knowledge and preference bilingual (Spanish or Portuguese) as this department supports international locations in South America.

Leadership Support

• Compose, prepare, proofread, organize, and maintain confidential files, reports, and other complex documents including presentations, organizational charts, spreadsheets, databases, and records
• Prepare and organize pre-meeting and post-meeting materials and reports
• Coordinate travel arrangements including reservations, itineraries, and expense reports as needed
• Organize group meetings including location, room setup, materials, and food
• Maintain a variety of weekly/monthly/quarterly reports
• Coordinate schedules and meeting plans
• Coordinate conference calls, team meetings and ad hoc meetings with both corporate and field groups
• Answer, screen, and direct incoming calls, handling issues appropriately and relaying messages
• Process invoices providing correct financial coding and supporting details

Project Coordination

• Act as point person for select projects. Ensure timelines are met and action items are clearly communicated to keep projects on track.
• Participate on special project teams
• Manage time effectively to meet deadlines and ensure availability for additional projects
• Create and edit Power Point presentations

Department Support

• Compose messages for the department such as invitations to department meetings/events and job change announcements
• Oversee department events including spot recognition processes, birthday and anniversary celebrations, and holiday activities
• Maintain the department calendar and ensure key dates and events are well communicated
• Serve as an information resource regarding routine questions as well as critical policies and procedures
• Ensure office, maintenance and janitorial supplies are well maintained for department
• Request and coordinate with facility teams on office repairs, updates and moves

Requirements:

• High school diploma or GED equivalent
• 3+ years of administrative support experience with increasing responsibility
• Proficiency with Microsoft Office applications to include Word, Excel, PowerPoint and Outlook
• Excellent verbal and written communication skills
• Proficiency in building PowerPoint decks, previous experience required
• Ability to organize & prioritize; attention to detail
• Ability to handle multiple tasks simultaneously in a fast-paced work environment, work well and remain composed in stressful situations

DISCLAIMER: This job description is not an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

All Cinemark locations are designated smoke-free workplaces. This includes vapor, electronic, conventional, cigars, etc.

• Cinemark USA, Inc. is an Equal Opportunity Employer

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