Job Description

Commercial Lease Administrator

Englewood, CO 80112

• Employment Type: Full-Time
• Schedule & Flexibility: Office hours are 8:30 AM to 5:00 PM Monday-Friday

ABOUT THE ROLE:

• We are a dynamic and growing property management company seeking a dependable and detail-oriented Commercial Lease Administrator to join and support our commercial property management team in lease documentation, office operations, and administrative efficiency. This role is a vital part of keeping our property management and accounting teams organized, accurate, and responsive to clients and tenants

KEY RESPONSIBILITIES FOR THE COMMERCIAL LEASE ADMINISTRATOR:

• Track and manage key lease documents, including lease abstracts, amendments, renewals, and term sheets
• Maintain and update lease data in the property management system
• Assist with filing, scanning, digital recordkeeping, and document retrieval
• Support insurance documentation workflows with the Insurance Coordinator
• Maintain vendor files, W-9s, and COIs
• Oversee general office management duties: supplies, scheduling, equipment, mail, etc.
• Assist with tenant communications and coordination
• Act as a Liaison between office and IT Support
• Assist with onboarding new vendors and tenants in system
• Update and maintain key data in accounting system vital for accurate reporting and migration to new software (anticipated in the coming year)
• Draft, implement, and maintain standard operating procedures (SOPs) for key office functions and administrative workflows
• Identify opportunities to streamline processes and improve documentation consistency
• Provide administrative support to the President and the team as needed
• Assist with HR onboarding paperwork, compliance, and internal communications
• Other duties as assigned

QUALIFICATIONS:

• At least 3+ years in a professional administrative role (real estate or legal a plus)
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to manage time effectively and prioritize tasks
• Proficient in Microsoft Word, Excel, and Outlook
• Comfortable working in a digital environment with document systems
• Team player, can-do attitude

Preferred But Not Required:

• Experience in commercial real estate or lease administration
• Familiarity with property management/accounting software (e.g., Skyline, Yardi, MRI, or similar)
• Notary Public with Colorado Secretary of State, or ability to obtain

WHY JOIN US:

• We take pride in being a relationship-driven, values-based company that blends professionalism with personality. We manage over 100 commercial properties across Colorado and are growing intentionally to elevate both our client service and employee experience
• If you're ready to join a team that honors relationships, values your contributions, and strives to get better every day—let's talk

BENEFITS:

• Competitive salary based on experience
• Mileage reimbursement for travel
• Health, dental, vision, long and short-term disability and life insurance available with generous employer contributions
• Employee Assistance Program
• 401(k) plan with company match
• Paid time off and holidays
• Opportunities for professional development and career growth

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

req25-00640

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