Job Description

Special Projects Assistant - Civic Joy Fund

To apply, please submit your resume and cover letter to hiring@civicspacefoundation.org

Summary

The Civic Joy Fund is seeking a proactive and organized Special Projects Assistant to support the Deputy Executive Director in overseeing and executing our portfolio of city‑wide civic programs. The ideal candidate will be passionate about community engagement, comfortable juggling multiple projects, and adept at both operational coordination and light administrative duties.

Position Overview

As Special Projects Assistant, you will report directly to the Deputy Executive Director. You’ll help our fast moving and agile team manage and execute programming across all Civic Joy Fund initiatives, ensuring seamless coordination, strong volunteer engagement, and clear communication both internally and with external partners. This role combines on‑the‑ground event support with behind‑the‑scenes project management and administrative tasks.

Location and Logistics

The Special Projects Assistant is expected to work on site within San Francisco. The Civic Joy Fund’s office is at 1111 Oak Street, but our work will take us all across the city. We typically work remotely on Mondays and this role will include some evening and weekend work as a majority of our programs will occur at those times.

Key Responsibilities

Program Coordination (60%)

• Aid in logistics oversight for all Civic Joy Fund initiatives
• Serve as secondary point of contact for volunteer captains and other community partners
• Track and report program metrics 
• Maintain and execute program timelines

Administrative Support (20%)

• Manage scheduling and meeting agendas
• Coordinate billing, invoicing and expense tracking in partnership with Finance
• Maintain shared project files, databases and volunteer rosters
• Track, organize, and analyze program metrics

Board and Executive Support (20%)

• Schedule and organize board meetings
• Prepare slide decks, one pagers, briefing notes and agendas for board meetings
• Take and circulate meeting minutes, track follow-up action items

Qualifications

Must have:

• Strong organizational skills and keen attention to detail
• Ability to manage multiple deadlines in a fast‑paced environment
• Excellent written and verbal communication skills
• Excellent project and time management skills
• Passion for civic engagement and community building
• Love for San Francisco

Nice to have:

• Experience with volunteer organizing
• Proficiency in Google Workspace, particularly sheets

Compensation and Benefits

• Salary: $60,000 - $80,000 per year
• Full-time position with flexible work hours
• Uncapped 100% matching on 401k retirement plan
• Excellent health, vision and dental coverage
• Annual professional development stipend

About the Civic Joy Fund:

The Civic Joy Fund is a San Francisco-based nonprofit initiative of the Civic Space Foundation - our mission is to revitalize San Francisco by investing in and organizing projects that bring joy to the streets, through initiatives like Neighborhood Night Markets, Clean up the City and Downtown First Thursdays. 

The Civic Space Foundation is an equal opportunity employer committed to creating an inclusive work environment. We encourage applications from individuals of all backgrounds who are passionate about building stronger, more engaged communities.

To apply, please submit your resume and cover letter to hiring@civicspacefoundation.org

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