Job Description

Our client, a quickly growing value-based healthcare organization, is seeking an experienced and highly organized remote Executive Assistant to provide top-tier administrative and project support to the CEO and Co-Founder. This individual will serve as the glue, helping to bring people and processes together. They will act as a gatekeeper, ensuring seamless coordination of complex schedules, meetings, and projects across the company. Candidate will also oversee board coordination. The ideal candidate thrives in a fast-paced environment, has impeccable attention to detail, and brings a proactive, solutions-oriented approach to managing executive priorities.

RESPONSIBILITIES:

• Provide proactive, highly communicative administrative support to CEO and executives as determined by CEO.
• Manage logistics and communications for board meetings, including but not limited to: assisting the planning, scheduling, agenda management, briefing materials, minutes, travel support, coordinating with board members and their assistants, and follow-up post meetings.
• Oversee complex and shifting executive calendars, anticipating needs and managing scheduling priorities.
• Coordinate meetings, offsites, and events with precision, discretion and confidentiality.
• Manage detailed travel logistics, including itineraries, accommodations, and expense reporting if needed.
• Act as a bridge between executives and internal/ external stakeholders, ensuring clear communication and professional representation at all times.
• Drive and support special projects, presentations, and research initiatives on behalf of leadership. Track project timelines, deliverables, and outcomes to ensure completion.
• General administrative duties.
• Provide operational support for cross-functional initiatives as assigned.
• Ongoing assignments and projects as requested.

REQUIREMENTS:

• 10–15 years of administrative experience, ideally in a fast-moving environment, out of a start-up (series A-D experience is a huge plus), VC, PE or healthcare.
• Experience supporting board-level meetings and executive communications.
• Exceptional organizational, prioritization, and multitasking abilities.
• Proactive approach.
• Strong written and verbal communication skills with professional polish.
• High level of discretion, integrity, and sound judgment.
• Proficiency in Microsoft Office Suite and virtual meeting platforms (Zoom, Teams, etc.).
• Comfortable operating autonomously in a remote environment.

SALARY:

$95-$110K (DOE) on a base + Benefits

HOURS:

8:30/9am-5/5:30pm + flexibility as needed. This role is remote, with the ability to help with onsite meetings or events in different locations (with notice), as needed.

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