Job Description

Job Title: Office Manager

Location: Freehold, NJ

Position Type: Full-Time

Job Summary: Exelegent is seeking a detail-oriented and experienced Office Manager to join our IT company. The ideal candidate will be responsible for managing day-to-day office operations, providing excellent customer support, handling light bookkeeping tasks, and maintaining knowledge of accounts payable and receivable processes.

Key Responsibilities:

1. Office Management

• Oversee and coordinate daily office operations and procedures.
• Ensure office supplies are maintained, including inventory and ordering new supplies as necessary.
• Manage schedules, appointments, and travel arrangements for staff.
• Ensure the office environment is clean, organized, and conducive to productivity.

2. Customer Support

• Provide exceptional customer service by handling inquiries, complaints, and requests in a professional and timely manner.
• Maintain a positive and welcoming office atmosphere for clients, visitors, and employees.
• Assist with client onboarding and follow-up processes.

3. Light Bookkeeping

• Perform basic bookkeeping tasks, including data entry, maintaining financial records, and reconciling accounts.
• Assist with preparing financial reports and statements.
• Monitor and record company expenses.

4. Accounts Payable and Receivable:

• Process accounts payable and receivable transactions accurately and on time.
• Prepare and send invoices, manage collections, and follow up on overdue accounts.
• Ensure compliance with company policies and financial regulations.

Qualifications:

• Proven experience as an office manager, administrative assistant, or similar role.
• Strong knowledge of office management responsibilities, systems, and procedures.
• Familiarity with basic bookkeeping principles and accounting software (e.g., QuickBooks).
• Experience with accounts payable and receivable processes.
• Excellent customer service and interpersonal skills.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.

Education and Experience:

• High school diploma or equivalent; Bachelor’s degree in business administration or related field preferred.
• Minimum of 2-3 years of experience in office management, bookkeeping, or a similar role.

Benefits:

• Competitive salary
• Health insurance
• Paid time off and holidays
• Professional development opportunities
• Friendly and dynamic work environment

How to Apply: Interested candidates should submit their resume and a cover letter outlining their qualifications and experience to andriy.pugach@exelegent.com . Please include "Office Manager Application - [Your Name]" in the subject line

Job Type: Full-time

Benefits:

• Flexible schedule

Schedule:

• Day shift

Experience:

• Office management: 2 years (Required)
• Customer support: 2 years (Required)
• Accounts AR / AP: 2 years (Required)

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