Job Description

About Cabanas Law Firm:

As one of the region’s leading firms, we offer a dynamic and collaborative environment where your contributions are recognized and valued. Our staff experience high-level legal operations and work alongside elite talent. If you are looking for a team that values your expertise and gives you space to shine, Apply now! Let’s build something great together.

About the Role:

Are you organized, detail-oriented, and love creating a great first impression? Do you thrive in fast-paced environments where your multitasking skills shine? If so, we want YOU to join our team!

As the face of our firm, you’ll be a friendly, professional voice and smile that welcomes clients and keeps our office running smoothly. You’ll also ensure our office is always organized and spotless for clients and visitors, with impeccable boardrooms ready for every meeting. Welcoming each client with a beverage as they wait in the boardroom is just one of the ways you’ll make everyone feel valued from the moment they arrive.

If you’re ready to bring your energy, attention to detail, and positive attitude to a dynamic workplace, this is the perfect opportunity for you!

Responsibilities:

• Greet and assist clients, providing information and directing them to the appropriate personnel.
• Answer and direct incoming phone calls and manage general email and packages correspondence in a professional manner.
• Maintain an organized and presentable front desk and reception area.
• Schedule appointments, manage calendars, and coordinate meetings for staff as needed.
• Perform administrative duties such as data entry, filing, making copies or printing any documentation. Assuring consultation booklets are prep for the newt day if needed.
• Oversee and monitor internal databases.
• Communicate with staff via emails, texts, and posted reminders for events, and any notifications needed.
• Coordinate office supplies and inventory, ensuring timely restocking.
• Support special projects, events, and other operational tasks as assigned.
• Always maintain confidentiality of sensitive information.

Qualifications

• High school diploma or equivalent.
• 1-2 years of experience in office administration or other related fields.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail; ability to multitask and prioritize effectively.
• Professional demeanor and a commitment to providing exceptional customer service.
• Strong typing and computer skills.
• Prompt and reliable in task execution.
• English and Spanish is a MUST!

Preferred Qualifications

• Experience in a professional service, legal, or corporate environment.
• Familiarity with scheduling tools, CRM systems, or other office management software.
• Ability to work both independently and as part of a team.

Working Conditions

• Full-time, on-site position at Pembroke Pines Office
• Standard business hours with occasional overtime as required.

Schedule and Pay Range

• Monday – Friday 9am-6pm (In Person) - Full-Time (NOT REMOTE)
• Pay: $20.00 - $22.00 per hour DOE

Benefits:

Medical Insurance

Dental Insurance

Vision Insurance

Short Term Disability

Life Insurance

401K with 3.5% match (more details of the breakdown will be provided)

Paid Time Off (Based on position)

6 Paid holidays

Gym- Reimbursement

Why Join Our Team?

• Impact: Play a key role in the daily success of a busy, respected law firm.
• Growth: Opportunities to learn, grow, and take on new responsibilities.
• Environment: Work in a supportive, collaborative, and diverse team environment.
• Compensation: Competitive salary and benefits package.

To Apply:

Please send your resume and a detailed cover letter highlighting your skills and specific front desk administrator experience to Talentacquisition@cabanaslawfirm.com. We are excited to welcome a dedicated, detail-oriented and enthusiastic Front Desk Administrator to our team!

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