Job Description

Executive Personal Assistant to UHNW Founder & CEO - $170k-225k

A highly successful UHNW Founder/CEO within the Fashion Industry is seeking a seasoned, exceptionally polished Executive Personal Assistant to provide comprehensive end-to-end support across all professional, personal, household, and family-office matters. This role is designed for a top-tier EA/PA who can operate with complete discretion, anticipate needs before they arise, and take full ownership of a complex, fast-moving executive life.

The ideal candidate is experienced, unflappable, deeply resourceful, and accustomed to supporting a founder-driven environment where priorities shift quickly and expectations are high. This is not a corporate assistant role. It requires someone who thrives in a fast paced, entrepreneurial, UHNW ecosystem. This Assistant will require a 24/7 mindset and be comfortable going into the office Monday through Friday.

Responsibilities:

Executive, Personal & Family Office Support

• Serve as the primary gatekeeper and right hand for the Founder across all areas of life.
• Manage, prioritize, and resolve a constant flow of complex, sensitive, and confidential matters.
• Oversee personal and business logistics, communications, and workflow with minimal instruction.
• Anticipate needs and proactively prepare the executive for upcoming obligations, meetings, events, and engagements.

Property & Household Oversight

• Manage multiple residences, including city and secondary homes, ensuring smooth daily operations.
• Coordinate maintenance, vendors, repairs, renovations, and large-scale construction or design projects.
• Oversee household assets including vehicles, schedules, supplies, budgets, and vendor relationships.

Team & Staff Management

• Manage support staff, which may include household employees, drivers, junior assistants, and contractors.
• Hire, onboard, schedule, and oversee additional staff as needed.
• Provide clear structure, accountability, and standards for all direct reports.

Logistics, Planning & Lifestyle Management

• Plan and manage itineraries, calendars, appointments, and reservations across both personal and professional domains.
• Coordinate occasional travel arrangements, including accommodations, transportation, and ground logistics.
• Handle high-touch lifestyle support such as events, personal commitments, wardrobe coordination, gifting, and social planning.

High-Level Administrative Support

• Manage email and communication flow across multiple platforms (G Suite, Slack, Asana, messaging apps).
• Maintain documentation, files, and systems to streamline both business and personal operations.
• Support major initiatives, events, and ongoing projects across multiple entities.

Requirements:

• 5–10+ years supporting an UHNW individual, founder, or C-suite leader in a fast-paced, high-demand environment.
• Demonstrated experience managing complex households, high-value properties, or multi-residence arrangements.
• Strong people-management skills; capable of managing up, managing down, and providing clear direction.
• Experience handling highly confidential information with utmost discretion.

Technical Skills

• Expert proficiency in G Suite (non-negotiable).
• Comfortable operating across multiple platforms (Slack, Asana, WhatsApp, SMS, etc.).
• Highly organized, tech-savvy, and able to move seamlessly between tools and devices.

Personal Characteristics

• Polished, composed, and highly professional.
• Intuitive, proactive, and able to operate several steps ahead.
• High EQ with the ability to read environments and adjust communication accordingly.
• Fashion-, culture-, and hospitality-aware; comfortable interfacing with high-profile individuals.
• Energetic, fast-paced, discreet, and deeply committed to excellence.

Compensation: $170k-225k plus Bonus and Benefits

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

Please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!

Advice Personnel

*Celebrating over 40 years as one of the premier search/staffing firms serving the New York metropolitan area*

Job Tags

Similar Jobs