Job Description

About the Role

A newly created, high-impact Executive Assistant role has opened to support the long-standing, and beloved, CEO of a globally connected, with decades of financial executive, mission-driven organization based in the southwest suburbs of Chicago. This trusted Executive Assistant will serve as a true strategic partner, enabling the CEO to operate with clarity, focus, and efficiency across time zones and business functions. This position requires poise, emotional intelligence, and a high degree of confidentiality. You will be the CEO’s right-hand, managing scheduling, technology, global travel, communications, and special projects that span both international and domestic operations. This role requires an individual who is calm under pressure, anticipatory by nature, and committed to achieving operational excellence.

Responsibilities

• Act as gatekeeper and chief scheduler, owning the CEO’s complex calendar across multiple time zones, departments, and external partners.
• Coordinate international and domestic travel logistics (air, hotel, ground), ensuring seamless, efficient experiences, including visa/immigration needs, preferences, and contingency planning.
• Manage inbox and communications, triaging emails, drafting correspondence, and safeguarding confidentiality while ensuring timely response and follow-up.
• Prepare for internal and external meetings by creating agendas, tracking deliverables, compiling materials, and following up on action items.
• Liaise with executives and board members, act as an ambassador for the CEO across stakeholder groups, both internally and externally.
• Support key projects and initiatives, conduct light research, prepare briefings, and contribute to special assignments with precision and discretion.
• Maintain absolute professionalism, in tone, presence, and execution. This includes polished written and verbal communication, confidentiality, and attention to detail.
• Uphold and enhance office protocols —ensuring that the CEO’s work environment runs smoothly, securely, and with minimal disruption.

Qualifications

• 10+ years supporting C-suite executives in fast-paced, high-accountability environments.
• Experience coordinating international travel and cross-border communications.
• Demonstrated ability to manage complex schedules, shifting priorities, and confidential matters with grace.
• Exceptional written and verbal communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and remote platforms (Zoom, Teams).
• Bachelor’s degree preferred; advanced education or certifications in business administration a plus.
• Calm, polished, and mission-aligned—ready to represent the CEO and organization at the highest level.

Why This Role Matters

This is not a task-based assistant role. This is a strategic partnership built on trust, discretion, and proactive leadership. The CEO is a globally respected executive with a long tenure, often abroad on international business. The Executive Assistant will be the anchor at headquarters, ensuring continuity, clarity, and coordination across teams and continents.

How to Apply

Crucial Hire is conducting this confidential search. Interested candidates should contact Zach Nold, Chief Talent Officer, at zach@crucialhire.com with the subject line 1119 EA to CEO for consideration.

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.

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