Job Description

As Executive Assistant to the CEO of this nonprofit, you’ll provide top-notch executive support managing a complex calendar, coordinating international travel, and acting as a strategic gatekeeper. We’re looking for someone highly organized, detail-oriented, and energized by a mission-driven, global environment. Ready to make an impact behind the scenes and keep big-picture priorities on track? Send your resume today!

Key Responsibilities:

• Act as the CEO’s right hand, managing a dynamic calendar, coordinating travel, and ensuring seamless transitions between high-impact meetings and events.
• Prepare briefing materials and agendas for key meetings, keeping the CEO informed and aligned on priorities.
• Serve as a professional liaison for incoming requests, communicating with impeccable business etiquette and actively participating in initiatives to troubleshoot and resolve issues.
• Track action items, follow-ups, and key deliverables across internal and external stakeholders.
• Collaborate closely with the administrative team and broader staff to maintain aligned schedules, shared resources, and consistent organizational support.

Why You’ll Love Working Here:

• Join a fast-paced team passionate about equity, innovation, and driving measurable social impact on a global scale.
• Work alongside an inspiring leadership team that fosters a positive, collaborative environment.
• Enjoy a hybrid work model and excellent employee benefits.

What We’re Looking For:

• Seasoned. You have worked for CEO-level Executives for at least five years or more.
• Master of prioritization. You excel at prioritizing and managing your time strategically, adapting to shifting demands with ease.
• Exceptional communicator. You can convey ideas clearly in writing and verbally, build strong relationships, and represent the CEO with professionalism.
• Tech-savvy. You are comfortable with office software, virtual collaboration tools, and learning new systems quickly.
• Mission-driven. You are energized by working in a global nonprofit environment and aligning your work to support organizational goals.

Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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