Job Description

Brokerage Operations & Marketing Coordinator

An organized, proactive, and tech-savvy professional is needed to support a high-performing commercial real estate team. This role blends operations, marketing, research, and transaction support, ideal for someone who thrives in a fast-paced environment, can navigate multiple personalities, and operates with a high level of independence and initiative

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Key Responsibilities:

• Provide day-to-day operational and administrative support to a busy commercial brokerage team, ensuring efficient workflows and strong client service.
• Use leading real estate and market research tools to gather property data, perform basic analytics, and prepare client-facing reports.
• Create, edit, and distribute polished marketing materials (flyers, offering memorandums, presentations, email campaigns, social media content, etc.).
• Support end-to-end transaction processes, including document preparation, escrow and due diligence coordination, compliance tracking, and scheduling key deadlines.
• Maintain CRM systems, track leads, update databases, and ensure accurate, organized records across platforms.
• Coordinate property tours, client meetings, calendars, and logistics, while preparing professional presentations and supporting materials.
• Anticipate team needs, identify gaps, and proactively offer solutions without needing constant direction.
• Communicate effectively with clients, vendors, lenders, and internal stakeholders, while adapting to different work styles and expectations.
• Conduct ongoing research on market trends, property activity, and competitive landscapes to support business development and client strategies.

Required Skills & Qualifications:

• Experience in commercial real estate required.
• Hands-on experience with industry research platform CoStar required.
• Strong marketing skill set with the ability to design, refine, and distribute content across digital and print channels.
• Background in transaction coordination, deal support, or similar administrative functions within real estate.
• High technical proficiency, including office productivity tools, CRM systems, and online marketing platforms; familiarity with design software is a plus.
• Excellent written and verbal communication skills.
• Proven ability to work independently while managing multiple time-sensitive priorities.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Comfortable working with diverse personalities and maintaining professionalism in high-demand situations.

Ideal Candidate Traits:

• Proactive problem solver
• Resourceful and self-directed
• Professional, polished, and service-oriented
• Quick learner with a positive, team-focused attitude
• Motivated by goals and outcomes in a performance-driven setting

What This Role Offers:

• Close collaboration with an experienced commercial real estate team
• Competitive compensation
• Full benefits package
• Meaningful growth potential and opportunities to deepen expertise in brokerage operations, marketing, and transactions

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