We are seeking a highly organized and proactive Executive/Administrative Assistant to provide dedicated support to our senior leadership team. This role is essential in ensuring seamless day-to-day operations, managing complex schedules, coordinating travel and meetings, and serving as a key liaison across departments.
Key Responsibilities
• Provide dedicated support to three senior executives overseeing middle and back-office functions
• Managing schedule and calendar through Outlook
• Collaborate with other Executive Assistants to align priorities and maintain seamless scheduling
• Arrange and book business travel, client meetings, customer events, conference calls, and reserve meeting rooms or external venues as needed
• Handle expense reporting and reconciliation for travel, meetings, industry events, client entertainment, and gifts using CONCUR and COUPA
• Order business cards, submit maintenance requests, and manage office supplies procurement
• Coordinate food and beverage services for client meetings and make business dinner reservations
• Support travel arrangements for senior executives visiting New York from the Tokyo head office
Qualification Skills
Qualifications:
• Bachelor’s degree in business administration, Communications, or a related field (preferred)
• This position is an on-sight position, remote work may be permitted with prior approval
• Occasional need to work longer weekday hours and/or to deal with issues on weekends if needed
Skills:
• Strong collaboration skills and the ability to build positive relationships with other EAs
• Proficy in Japanese and excellent written and verbal communication skills in English required.
• Basic PC literacy including Microsoft Word, Excel, Power Point, PDF tools
• Familiarity with CONCUR and COUPA preferred
• Ability to multitask and prioritize effectively in a fast-paced environment
• Flexibility to accommodate ad-hoc tasks or schedule changes
• A forward-thinking individual who can manage tasks independently
• Exceptional attention to detail and commitment to high-quality work
Our high-profile technology Client is seeking an Annotator for a REMOTE contract assignment. As a Data Annotation Analyst - **Swedish** Language, you will be part of the Data Quality Analytics Team supporting AR/VR UX research projects.**Data Annotation Analyst**+ **Location...
Yoh is seeking a Technical Writerwith a strong background in authoring user documentation for hardware or software products. This role... .... Title: Techical Writer Location: Remote (PST Hours) Type: Contract Pay: $31.50-$45.00 DOE...
Who we're looking for: The Administrative Assistant will learn our customer experience role, logistics support role, and accounting support roles to thoroughly support the office, sales, logistics, accounting & service teams, and ensure clerical items are completed in...
...Delivering smiles since 2007, Dental Lab Solutions in Columbia, SC is looking for one experienced dental lab technicians to join our team. We have two locations: Columbia, SC and Summerville, SC. . Our lab is focused on making quick turn around times and quality aesthetic...
...46064 Duration:6 + Months The incumbent serves as a Teaching Assistant in the Education Department in a juvenile correctional facility. The incumbent supervises students in the classroom in the absence of the classroom teacher. The incumbent serves...