Job Description

Job Title: Administrative Assistant

Location: Bannockburn

Industry: Accounting

Pay: $65k - $70k

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support a team of Partners, Managers, and Directors. This individual will play a key role in maintaining client service excellence through administrative and operational support. The ideal candidate is flexible, proactive, and comfortable in a dynamic, fast-paced environment — especially during peak tax season.

Key Responsibilities

• Provide daily administrative support to assigned Partners, Managers, and Directors
• Process and assemble confidential client tax returns via our secure portal
• Prepare client billing and follow up on payments
• Manage calendars, schedule meetings, and coordinate travel arrangements
• Draft and format correspondence and other client-facing documents
• Perform general office duties, including filing, supplies management, and maintaining common areas
• Collaborate with other administrative staff to ensure seamless operations
• Work extended hours during tax deadlines (April, September, and October)

Must-Have Qualifications:

• 3–5 years of administrative experience in a professional services setting (accounting, banking, insurance, or law firm preferred)
• Bachelor’s degree preferred
• Proficiency in Microsoft Office, especially Excel (intermediate level or higher)
• High attention to detail, accuracy, and the ability to manage confidential information
• Familiarity with tax return processing or a strong willingness to learn

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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